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ID cards
All new staff and students, and returning students who have re-registered with the University, are entitled to a free University ID card. All students are required to carry an ID card as it is the only means of access to the University Library, and is required identification for students sitting unseen exams.
- ID cards for new students
New students are issued with an ID card as part of the registration process. You will be asked to upload a suitable photo of yourself when you . Photos should be passport-style: head and shoulders only and forward facing so that your whole face is visible. Unsuitable photos will be rejected and you will be asked to upload an alternative picture.
Online registration for new students starting in Autumn 2024 opened on Monday 19 August.
When registration is completed, ID cards are printed and held by the for collection on arrival at the University. Information on where and when to collect your card can be found . Please do not come to the Print Unit to collect your ID card unless you are directed to do so by the Student Centre Welcome team.
International students who are collecting their BRP in person from the Student Centre can collect their ID card at the same time.
Please look after your ID card because lost card replacements incur a charge of £10.00!
- ID cards for returning students
If you are a returning student and your current ID card has expired, you must register for the new academic year via before a replacement ID card can be issued. Returning students can register on Sussex Direct from 1 September. Once you have registered, you can request a new ID card and collect it from the Print Unit during normal service hours.
- Staff ID cards for new starters
New members of staff can attend in person at the Print Unit during normal service hours (9.30am to 4.00pm, Monday to Friday) to obtain a staff ID card.
Alternatively you can request an ID card by emailing PrintUnit@sef.fm. Please email us from your Sussex email account and attach a passport-style photo of yourself (a 'selfie' is acceptable in most cases).
When your card is ready you can collect from the Print Unit or we can post it to your campus or home address.
- Access control (Salto) cards
Your University ID card is not an access control card.
Access control cards, where required, are issued by the SEF Logistics team. To request (or cancel) an access control card, you will need complete a request form and submit it to the SEF Service Centre. Access control request forms are available on the Portering and Logistics web page.
- Replacing lost, stolen or expired ID cards
Staff and students may use this form to apply for a replacement ID card if yours has been lost, stolen, or has expired.
ID cards will only be deemed to be stolen on presentation of a valid police crime reference number or other proof of theft.
Stolen ID cards will be re-issued free of charge if a crime reference number is presented.
Lost ID cards will be charged at £10.00 per card, payable on collection.
We will also replace your ID card without charge if it is faulty or has become damaged or unreadable through normal wear and tear. You will need to bring the damaged card with you when you collect your replacement or the normal £10.00 charge will apply.
Replacement ID cards can be collected from the Print Unit or dispatched via internal mail for students resident on campus.